MINUTE 1266
A meeting of the Parish Council was held on Monday the 11th day of FEBRUARY 2013 at
the Methodist Chapel, Bell Street - commencing 7.30pm.
COUNCILLORS PRESENT: - Mrs Batten
(Chairwoman), Messrs. Cooper, Storey, Spanswick, Samuels, Leamon and Mrs Bane. Also present
S Samuels & 6 members of public.
APOLOGIES - received from Mr Lambert, Mr Cock, Mrs Mills, SNT & Sq Leader Neilds.
DECLARATIONS OF INTEREST - none.
MINUTES of the last meeting were taken as read, agreed and
duly signed by the Chairman.
PUBLIC SPEAKING - the Chair suspended the meeting for public to
speak, meeting resumed 7.35pm.
MATTERS ARISING
1 SNT - Crime reports
received, advised 3 thefts from vehicles & 2 burglaries. Norfolk PCC -
first crime plan, comments invited by 16/2.
2 Risk Assessment - still
waiting for report from Digley’s. One quote for fence
received still awaiting others, hold till next meeting. Clerk advised that she
has asked to replace the fence, straighten posts & install a new gate and
alternatively to erect a 6ft wire fence along the length near the play area.
Clerk advised that if a new fence is erected then this is a capital
expenditure, if present fence repaired then it would be general expenditure.
Clerk has written to all owners of boundary wall requesting that the wall is
regularly inspected and its condition maintained safe. Mr Spanswick
gave report - field surface very patchy with moss, this is the result of the
chaffer bug problem. Goal posts lay near container, trip hazard, Mrs Bane would speak with team manager. Still a lot of
branches laying around, this was discussed, no decision was made on how to
dispose of these, Mr Samuels proposed that the cost to carry out a tree survey
is obtained due to the volume of falling branches, seconded Mr Storey, all
agreed. Mr Lambert to do next inspection.
3 Changing Rooms -
Asbestos survey being done Wednesday. Letter from Community
Construction fund re a commemorative plaque to be installed once construction
is near completion. Clerk advised of email received from Mr Ramsay, FC
chairman, re meeting, he felt that until costs were known it would be hard for
the football club to make any proposals on running the building. Mr Ramsay was
present and through the Chair addressed the meeting, a discussion took place on
the way forward, Mr Storey felt that costs should be
determined. Until the building is in use full running costs cannot be
determined. Mr Samuels felt the question should be how much can the football
club afford. Clerk advised the Council has always subsidised
this building and suggested that one way would be for rent to be paid for usage
for the first year until costs can be determined and then the possibility of a
long term user agreement is looked at. It is also hoped that the football club
will not be the only users of these facilities. Mr S Samuels advised that the
build would be about 4 months so a start date of 1.4.13 latest for its completion for
the new season was necessary, a calculation of some running costs was possible.
After further discussion the Chair proposed that the project continues as
agreed, we build wise for the future, when running costs can be determined we
then decide on the options, Mr Storey abstained, rest in favour.
Mr S Samuels enquired if a meeting of the sub-committee can be arranged,
agreed. Mrs Bane enquired about usage if work
commences, the teams will have to arrange other suitable venues
MINUTE 1267
MATTERS ARISING CONT
3 cont - Clerk read out quote from Mr S Samuels re project mamagement of the construction, to undertake the role of
project manager coordinator & contract administrator his fee would be 1% of
the contract sum - a fixed fee of £ 1395. He proposes that the contract
employed would be the JCT2011 Minor Works Building with Contractors Design (2x£26.46
inc. VAT not included in fee). For this fee Mr S Samuels would carry out
monthly site meetings & produce noted for circulation, carry out periodic
inspections, carry out monthly contract valuations & advise the Council on
amounts payable. He would also attend council meetings. Mr Leamon
enquired about a CDM co-ordinator, Mr S Samuels
advised he was waiting for a quote for this. Mr Storey proposed that Mr S
Samuels quote for project management is accepted, seconded Mr Cooper, all
agreed. Mr Storey felt the public should be able to ask Mr Samuels about this
project, it was felt that any enquires should be made through the Clerk, who
can then forward them onto Mr S Samuels and a record will be made, all agreed.
4 Land Registry - Email
from solicitor advising War Memorial & gardens have been registered. Clerk
enquired as address given as St Mary’s Street, part of the area is in St Mary’s
St so this was deemed ok. A refund of £25 was received re land registry fees.
5 Report to Highways -
Clerk has asked for report of work done by rangers, no response as yet. Drain
in The Beck has been programmed to be re-set.
6 Oak Garden - NFN
7 Balance Sheet - no
queries.
8 Churchyard, St Nicholas
- NFN
9 Encroaching Hedges -
hedge 2 Oak Street has been cut back, Highways had requested it to be cut back
so the footpath could be used, usage is better but still not sufficient,
Highways to be advised. No work yet been done at 10 Newcombe
Drive re walkway. Mr Samuels felt the walkway should be safe to use and that if
no work is done by the property owners then the Council should clear the area
and charge the cost to the property owners. Mrs Bane
was not sure about charging the owners. Mr Samuels proposed that costs to clear
the encroaching growth from the pathway are obtained, seconded Mr Spanswick, Mrs Bane abstained,
rest in favour.
10 Alloments, Pest Control - monthly report
received.
11 Tree P/Field - work completed.
12 Property Bell Street - wooden bollards
have been erected either side of property entrances so it was safe for
residents to leave their houses.
13 Bin, High Street - Mr
Cooper advised he was having difficulty undoing bolts, Mr Batten has offered
his help, matter in hand.
14 Edmund Moundeford Trust - Mr Storey would
report at next meeting re parish council representatives terms of office.
MINUTE 1268
MATTERS ARISING CONT
15 Report to Highways - repair to
pothole in Newcombe Drive was a temporary repair
patching of area has been programmed.
16 NCC, Highway Services - bids for this
scheme are invited by 30th April, this was discussed more
information required, to be discussed further at next meeting.
17 Esco NRG Ltd - Mr Samuels felt
that to turn down this opportunity was wrong , he advised the Council of the
possible income that could have been accrued for the parish, his comments were
noted. Mr Spanswick felt that to take 20 acres of
food producing land out of use for such a long period was risky.
18 Buses Hereward Way - Clerk advised she has not received any
further information, matter closed.
19 HGV Complaint - Wissington factory have advised they had reported complaint
to lorry firm.
20 Grit Bin Enquiry -
Email from resident re siting a grit bin on Manor
Park estate as the packed ice at the junctions on the estate are causing
problems. During recent bad weather a lot of areas in the village had similar
problems, to site a bin would set a precedent, provision
of bins is complicated re usage. Request denied but it was suggested that
resident contact Mr White, CC.
21 Donation Request - Norfolk Accident
Rescue - declined.
22 Enquiry WNBC - Clerk had
received an ownership enquiry from the green space officer re land in The Beck
re grass cutting. Area related to verge, Clerk had contacted Highways who
advised that they cut up to a meter width of verge for safety.
CORRESPONDENCE
23 Barclays Bank - Financial
services compensation scheme - form completed & returned.
24 NALC - Members site
consultations - Planning changes. Community infrastructure
levy. Notices - older driver campaign. Norfolk &
Suffolk composting network seminar 7/3. Invite to informal meeting at Boughton 2/3/13.
25 Norfolk RCC - Health watch
Norfolk. E-newsletter. Training dates warm & well.
26 Norfolk Community
Foundation - grants issue 6.
27 Came & Co Insurers - winter warning.
28 Suffolk West CAB - Trustees needed.
29 KLWNBC - Warmer W Norfolk
campaign.
30 Brochures - Clerk’s &
Councils direct newsletter & year book. Glasdon. TLF
Contracting. FLP. Parish
magazine.
31 CHEQUES were signed for
the following - L Peckham £830.10, Cash £15,
Methodist Church £21.25, S Sargent £51, G Smith £36,
Berryman £49.24. DD E.On £15.25.
32 PLANNING - M Chaplin - 27
Nightingale Lane - Gable end single storey kitchen extension - APPROVED - Mr
Samuels against, Mr Storey abstained, rest in favour.
MINUTE 1269
ANY OTHER BUSINESS
33 Report to Highways - footpath o/s
newsagents is uneven, drainage gully path sunk. Road surface
& potholes St Mary’s junction with The Beck.
34 Litter Collector - Mr Samuels felt
that the hourly rate paid to the litter collector should be reviewed, a
reasonable living wage should be considered. Clerk advised rates paid are
reviewed in May, it was agreed to defer for discussion until then.
35 Highway Meeting - Mr Storey felt a
meeting should be held with the highway officer to discuss the poor condition
of the roads & footpaths around the village. Clerk to arrange meeting Mr
Samuels, Mr Spanswick, Mr Cooper & Mr Storey to
be advised when arranged. Piece in magazine if possible.
36 Overhanging Growth - letters to be
sent to following re growth encroaching footpaths/roads - 7a Oak Street, 15 The
Beck & 2 Short Lane.
37 New Bins - new refuse bins
will be delivered this week, posters put up around village.
38 Zurich Insurance - quote
opportunity.
39 NCC - Street lighting inventory - Clerk has
advised of lights in village.
40 Review of Allotment Terms
of Reference - next meeting.
41 Review of financial
Standing Orders - next meeting.
42 Computer - Clerk advised of
new computer purchased December as approved by 7 Councillors.
Next meeting to be held 11th March 2013.
Meeting declared closed 9.05pm.
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Due to the time limit the following PLANNING was APPROVED by 4 Councillors - Central Garage - 44 high Street
- extension to commercial garage workshop following removal of existing store
shed. 1/3/13.