MINUTE 1309
A meeting of the Parish Council was held on Monday the 13th day of JANUARY 2014
at the Methodist Chapel, Bell Street - commencing 7.30pm.
COUNCILLORS PRESENT: - Mrs Batten
(Chairwoman), Mr Lambert (Vice Chair) Messrs. Cooper, Storey, Spanswick, Samuels, Leamon and Mrs Bane. Also present 3 members of public.
APOLOGIES - received from Mr Cock, Mrs
McGeeney, Mrs Mills &
Sq Leader Neilds.
DECLARATIONS OF INTEREST - none.
MINUTES of the last meeting were taken as read, agreed and
duly signed by the Chairwoman.
PUBLIC SPEAKING - the meeting was suspended at 7.32pm, re-opened at
7.40pm.
MATTERS ARISING
1 SNT - one
reported crime of attempted theft along Southery
Road. Email from police commissioner re setting of police budget. Email advising
that the SNT now has powers to fine people they witness not cleaning up after
their dogs. Notice has been put in magazine and on notice board. It was agreed
to contact the SNT and request regular visits to the village as dog fouling is
a big problem again.
2 Risk Assessment
- Cost of bearings required for nest swing £50 from Caloo,
Chairwoman proposed these are purchased, all agreed. Alternative cost for signs
on playingfield received from Apex Signs - 4
post/fence erected signs as required £18 net each and 2 signs required
for building £22 net each - Mr Samuels proposed Apex quote is accepted,
seconded Mr Lambert, all agreed. Clerk advised Ms Sargent
had tried to sweep tennis court but the moss would not lift, Mr Lambert advised
that the court needs to be spread with iron sulphate,
the moss will turn black and will then sweep off. Letter from Lakenheath
Fabrication re fence advising that normally they would request a payment of 50%
prior to commencement of work, as the work is for a local council they are
requesting 35% of total cost, this amounts to £3297, a pro-forma invoice
has been received. After some discussion Mr Samuels proposed payment is made,
seconded Mr Cooper, Mr Storey against, rest in favour,
carried. Mr Lambert gave report - area near bottle banks is very muddy and
churned up this needs to be rectified, Clerk advised this was caused by the bin
men. Bin in play area out of ground, to be re-set in the spring. A lot of ivy growing on wall near Falcon Road entrance, owner to be
asked to cut back/remove. Water running at cub hut, advise.
A lot of self sown growth along fence that needs to be removed, costs to be
obtained. People are using the wall of the building to bang off their boots,
this is causing damage to the brickwork, football club to be advised that
practice must be stopped and that they will be responsible for damage caused,
agreed. Mr Spanswick to do next
inspection.
3 Changing Rooms - Water laying
near entrance door to changing rooms, Clerk to contact Mr Hall. Clerk enquired
re files etc. for building not yet received, a final snag meeting is required -
Chair will arrange. Gutter quite full of pine needles, Mr Leamon
has put in some gutter guard, down pipes are protected, Clerk to purchase more
to cover whole building, agreed.
4 Balance Sheet
- no queries.
5 Churchyard, St
Nicholas - Mr Cooper not yet been able to contact probation service.
MINUTE 1310
MATTERS ARISING CONT
6 Allotment Pest Control - monthly report
received.
7 Overhanging
Growth - Clerk met with highway officer 10/12 - legal process will be
started.
8 Street Name Plate
- plate for Hill Street was requested in August, after some discussion it was
agreed to chase Borough re this.
9 NALC - weekly
updates. Norfolk link. Clerk/Councillors training sessions. Posters.
10 Report to Highways - Hythe Road not
yet done, Clerk to chase again. Clerk advised that the Highways budget has been
cut by £1million for next year.
11 Surgery, Overflow Car Park - Clerk advised that some information
was required by Go-East, the allotment garden association had to be consulted,
this was done 17/12 but they only responded last week, solicitor has completed
requirements and submitted forms.
12 Bus Stop - NFN
13 School Parking, The Beck - letter
from NCC advising they have limited funds that must be applied to core
purposes. Any issues re parking at the school is a matter of consideration by
the Governing Body as is a new access gate/pathway. Copy of letter has been
sent to Chair of Governors. Clerk advised that the Council had not asked for
financial help just support with trying to reduce parking problems outside
school.
14 Village Sign - Mr Wilson does not carry out building work.
After some discussion it was agreed to wait until the spring before deciding
what work to carry out on sign.
15 Trees Playingfield
- in hand.
16 Street Lighting -
Clerk advised light in Oak Street is working but not very bright, cover
missing. It was agreed to obtain cost to replace fitment.
17 Rangers Visit - due w/c 20/1.
18 Grounds Maintenance Contract - Five companies had requested
specification of work, only two tender’s received from Norse & CGM.
Total cost of work as per specification Norse £4134.40, CGM
£2555.40 - both companies offered 3 year contracts holding the price. A
discussion was held re the problems with the work carried out by CGM at the
Churchyard last year, the difference in cost is £1579 over a year, Mr Leamon proposed that CGM is awarded the contract for 1
year, seconded Mr Cooper, Mr Storey abstained, rest in favour.
Clerk to advise CGM that the Council has the right to withhold payment if the
work is not completed as per the specifications, all agreed.
19 NCC Parish Partnership Bid - Clerk met with Mr Edmunds
(Highways) on 10/12 and viewed the area. He felt it would be better for the
work not to take place until developer has put in new path that would join this
one if agreed. Mr Edmunds supported
the scheme, costs
not known at present.
MINUTE 1311
MATTERS ARISING CONT
19 - Bids have to be submitted by 31/1, Clerk reminded Council that they
would have to cover 50% of the costs if the work goes ahead. Chair proposed bid
is placed re continuation of footpath along Long Lane up to end of Portal Close, all agreed. Clerk had enquired re base making a
contribution very unlikely at present.
20 Bell Street - Highway officer was not aware of any request
being made to move these posts back, the tarmac was laid because
installing the posts had disturbed the surface.
21 Play Equipment Inspection - costs obtained from company
insurers recommend - Play Inspections Co and also from Play Maintain based in Cambridgeshire. Play Inspections cost to carry out
inspection is £59.95 per site and Play Maintain £45 per site. Mr
Samuels proposed Play Maintain costs accepted, seconded Mr Cooper, all agreed.
22 KL&WNBC - Draft sustainability report - Clerk reminded
comments by 31/1/14.
23 LTA - Shared Access - Email read out, scheme works with
English FA, main scheme is to install flood lights on sites, mobile operators
use these. There is no cost to the site owners, they can sign up and put their
location into a shared database with no obligations. Mr Samuels proposed scheme
looked into further, seconded Mrs Bane, all agreed.
24 Report to Highways - potholes Hereward
Way & Old Methwold Road should be repaired, middle road o/s 16 High Street
has been patched. Lodge Rd will be inspected.
25 Road Closure - this occurred 2/3rd
January not as notices depicted.
26 Precept - Each Councillor had received
a breakdown of monies in hand. Clerk advised tax base has increased by 19 on
last year, grant being paid by Borough but this has reduced to £2005
(£300 less than last year). Consideration must be given to increase costs
next year for maintenance, street lights, wages, village sign etc. Based on a
band D payer for every £1000 required it will cost £1.594pa. If the
requirement remains at £25,000 plus grant then based on a band D payer
this will cost each paying household £39.85 for the year, a little less than
last year. After some discussion Mr Spanswick
proposed precept requirement is set at £25,000 plus grant, seconded Mr
Samuels, Mr Storey abstained, rest in favour -
carried.
27 Circus Enquiry - area needed 3-4 days May or June - they are a
small circus with clowns, jugglers, ponies, ducks and much more, they require
the use of tap water if not available they can normally connect a stand pipe to
a fh. After some discussion Mr Samuels proposed car
park area can be used, no access to playingfield,
kitchen can be used for water, fee of £30 per day seconded Mr Spanswick, all agreed. Date to be agreed asap.
28 Street Light - Long Lane/Leonard’s
Lane area - Councillors to look at area re possible
site, next meeting.
29 Viridor Waste - Duty of Care
forms - it was agreed Chair to sign these - one for skip and one for bin on playingfield.
MINUTE 1312
CORRESPONDENCE
30 RSPB - invitation to a farm tour being held
8/2, nobody able to attend.
31 KL&WNBC - notice of application for premises licence re Kenny’s Kebab at the social club Paynes Lane - representation from residents have been made
re this application - objections have to be made by 16/1/14. After some
discussion it was agreed that no comments can be made by the Council on this
application. Training sessions re
planning system being held 10/11 February.
32 Norfolk RCC - e-newsletter.
33 Came & Co Insurer’s - winter
advice.
34 NCC - road gritting routes.
35 Parish Magazine and Broxapp
bins e-brochure.
36 CHEQUES were signed for the following - L Peckham £831.55, Cash £15, Methodist Church
£17, S Sargent £136.47, Post Office Ltd
£454.83, Anglia Water £93.18, Berryman £70.28, Viridor £54.12, G Smith £36, Lakenheath
Fabrications £3297, D Waters £462.
37 PLANNING - Mr Storey abstained from voting - all
following applications were APPROVED - Country Living Homes - 21 Bell Street -
variation of conditions 12 & 14. N Russell - 5 High Street - proposed 2
storey rear extension and associated alterations. Mr Sharples - 15 Newcombe Drive -
rear and side extensions. Hill House, Hill Street -
conversion of stable block to residential dwelling, including alterations and
extension.
ANY OTHER BUSINESS
38 Report to Highways - potholes Southery
Road. Water laying OBR draining into properties down Barrett’s Lane, also
a lot water laying at junction with Mundford Road and
at corner of Blackdyke Road off Long Lane. Grips
along Lodge Road have not been cleared for some time.
39 School Close Bins - complaint that these are blocking footpath
- property owner details to be advised.
40 Fracking - Mr Spanswick
enquired if any is going to take place in this area - Mr Storey would find out.
41 Hedge - 50 Wilton Road - Mr Spanswick
enquired the progress of this being cut back - Clerk to write again.
42 Toner - Copier - Clerk advised new toner required, cost from
company machine purchased from £150 approximately, these can be obtained
cheaper off internet but Clerk not willing to purchase using personal card
details - Mr Lambert would source cost and purchase one of these, all agreed.
43 Anglia Water - notice of works being done in Oakfield’s,
residents will received notification.
44 Allotment Terms of Reference - next meeting.
Next meeting being held 10/2/14.
Meeting closed 9.45pm